The last AGM was held on Saturday 18 November 2017 at 10:00 in the Clubhouse; the draft minutes are here.
Follow the links below for the papers for the 2017 AGM Meeting – The Agenda has the committee’s recommended fees for 2018 on the back.
Becoming a Charity
The committee feels it will benefit the club to apply to the Charity Commission (CC) to become a Charitable Incorporated Organization (CIO).
As part of this change we will hold a Special General Meeting on March 18 devoted only to the application and allied business.
The CC says that being a CIO should be suitable for medium-sized unincorporated organizations such as the DYC. A CIO is a separate legal entity and so can enter contracts, hold property and employ staff. Therefore, any liabilities arising fall on the organisation itself rather than the trustees or members. CIOs can also benefit from limited liability if the CIO has to be wound up. When becoming a charity, a CIO is given a registered charity number to allow it to work with HMRC and others who give tax advantages. The charity number also reassures potential funders and donors. CIOs have many of the benefits of a limited company but do not have to register with Companies House but instead are registered with the CC. CIOs must send an annual report and accounts to the CC.
The Association Model CIO which we have chosen has a constitution for a group that wants a separate voting membership participating in governance. It also provides for internal scrutiny and accountability of the trustees, who in our case will be the committee. This constitution is lodged with and can only be changed after approval by the CC. It is built up from standard paragraphs supplied by the CC with only small parts altered to suit us. A draft of this very lengthy document is available here but the CC may ask for some changes.
The constitution allows the committee to make rules for the conduct of members which can be changed from time to time.
We have developed rules by taking the old rules and byelaws and then removing the bits that are now in the constitution. These rules say things like dogs and bicycles are not allowed in the club house and that buoyancy aids must be worn when we’re on the water. The draft rules are available here.
Papers for the 2018 SGM.